public_info

The Council Coordinator for the Ryan White Planning Council Office of Support handles the open records requests received by the Planning Council. Individuals seeking documents pertaining to Ryan White Planning Council activities should submit those requests to the Public Information Coordinator as follows:

Public Information Coordinator (Open Records Coordinator):
Pursuant to Chapter 552.001 et seq.: The Ryan White Planning Council Office of Support has designated Diane Beck, as the recipient of all requests for public information maintained by the Ryan White Planning Council. Requests for public information should be sent in writing to:

By mail:	Diane Beck, Council Coordinator Ryan White Planning Council Office of Support PLEASE CALL 832-927-7926 OR EMAIL
By fax:	713-431-4880
By email:	d i a n e . b e c k @harriscountytx.gov

FOR OPEN RECORDS REQUESTS PERTAINING TO HARRIS COUNTY RECORDS OTHER THAN THOSE RELATED TO THE RYAN WHITE PLANNING COUNCIL, PLEASE CONTACT THE APPROPRIATE DEPARTMENT: Harris County Homepage

The following questions and answers from the website of Greg Abbott, Texas Attorney General, are provided to assist in making your request:

What types of records are subject to the Public Information Act?
Any information collected, assembled, or maintained by or for a governmental body is subject to the Public Information Act. The format (paper, electronic, microfilm, etc.) of the record does not affect its status as a public record.

How do I make a public information request?
The request must be in writing and must be addressed to the governmental body. While the request does not need to be addressed to any particular person, it is a good practice to clearly label your correspondence as a "Public Information Request" or "Open Records Request." Requests sent via fax must be addressed to the public information officer or to the person designated by that officer to receive such requests.

What should I say in my public information request?
No "magic language" is required to trigger the Public Information Act. You should, however, make the request as clear and as specific as possible. This will enable the governmental body to identify exactly what information you are requesting.

How long does the governmental body have to respond to my request for information?
The Act provides that a governmental body must respond "promptly" to a request for information. If a governmental body is unable to produce the requested information within ten business days, the officer for public information must send you correspondence certifying that he is unable to do so and he must set a date and time when the records will be available to you.

May a governmental body ask me why I want the records?
No, a governmental body is forbidden from inquiring about the purpose for which the records will be used. However, if a request is unclear or very broad, the governmental body may ask the requestor to more clearly identify or narrow his or her request. Additionally, a governmental body may require additional identifying information to determine that the requestor is eligible to receive certain types of information.

When may a governmental body refuse to release the information I request?
If the information you request falls within one of the exceptions to disclosure found in the Public Information Act, the governmental body may refuse to release the information while it seeks an open records decision from the Attorney General. Unless the governmental body has a previous determination from a court or the Attorney General regarding the precise information requested, a governmental body cannot determine on its own to withhold information.

What procedures must be followed if a governmental body wishes to withhold information?
Within ten business days of receiving a written request, the governmental body must:

· write the Attorney General, asking for a decision and state which exceptions apply to the requested information;

· provide the requestor with a written statement that the governmental body wishes to withhold the information and that it has asked the Attorney General for a decision;

· provide the requestor with a copy of the governmental body's correspondence to the Attorney General; and

· make a good faith attempt to notify, in the form prescribed by the Attorney General, any affected third parties of the request.

Within fifteen business days of receiving your request, the governmental body must:

· write the Attorney General and explain how the claimed exceptions apply;

· provide a copy of your written request to the Attorney General;

· provide a signed statement to the Attorney General stating the date the request was received by the governmental body or provide evidence sufficient to establish the date the request was received; and

· provide copies of the documents requested or a representative sample of the documents to the Attorney General and the documents must be labeled to show which exceptions apply to which parts of the documents.

For more information concerning the Public Information Act please visit:
www.texasattorneygeneral.gov